Upturn EOD is an internal system used to record and review daily work. This policy explains what the system stores about you, why, who can see it, and what rights you have over it.
1. What this system stores
- Account details — your name, work email address, department, role, employment type, who reviews your reports, whether your account is active, and your password (stored only as a one-way hash, never as readable text).
- Report content — the tasks you log each day, how long each task took, the client, project and work category you assign to it, the review status, who approved or returned it, and any comments your reviewer leaves.
- Attendance-related records — approved leave, official holidays, and the compliance and quality figures the system derives from your filing history.
- Technical and security data — your session's IP address, browser identifier, and last activity time, plus an activity log described in section 4.
2. Why it is collected
This information exists to operate the daily reporting workflow — letting you file reports, letting your reviewer approve or return them, tracking how consistently reports are filed, producing organization-wide analytics such as hours by client, project and contributor, and keeping the system secure and accountable. It is not used for any purpose unrelated to running Upturn EOD.
3. Who can see your reports
Your reports are visible to your assigned reviewer, to supervisors in your reporting line, and to system administrators. They are not visible to unrelated colleagues.
Your information is not sold, rented, or shared with outside parties for their own purposes. The only third party involved is the email delivery provider (Brevo) used to send system notifications such as account activation, password resets, and report reminders — it receives only what is needed to deliver those messages.
4. Activity and security logging
The system keeps an append-only audit log recording who did what, to which record, and from which IP address — including events with no signed-in user, such as failed sign-in attempts, account lockouts, and password-reset requests. Audit entries cannot be edited or deleted from within the application; that is deliberate, because the log's value depends on it being tamper-resistant.
5. How long it is kept
Report and account records are retained for the duration of your employment and afterward for as long as there is a legitimate business or legal reason to keep them. Audit entries are retained as a permanent record for the same reason given in section 4.
6. Your rights
Under the Data Privacy Act of 2012 (Republic Act No. 10173), you have the right to be informed about how your personal information is processed, to access it, to have inaccurate information corrected, to object to certain processing, and to lodge a complaint with the National Privacy Commission.
To exercise any of these rights, contact your HR representative or the system administrator.
7. How it is protected
Connections to the system are encrypted. Passwords are stored as one-way hashes and cannot be read back by anyone, including administrators. Access to reports and administrative functions is restricted by role.
8. Changes to this policy
This policy may be updated as the system changes. Material changes will be communicated through HR.
Upturn EOD is a company system provided for internal work reporting. By using it, you agree to the terms below.
1. Authorized use only
This system is for authorized personnel of Upturn Business Solutions. Accounts are created by HR or a system administrator — there is no public sign-up — and an account is issued to one person and is not transferable.
2. Your account
Keep your password confidential and do not share your login with anyone, including colleagues. Activity performed through your account is attributed to you. If you believe someone else has gained access to your account, report it to your administrator immediately.
3. Accurate reporting
Log the tasks you actually worked on and the time each one actually took. Deliberately falsifying entries, durations, or dates is a serious matter and will be handled accordingly.
There is no daily-hours target. Upturn EOD is task-based, not a timesheet — your reports are never measured against an 8-hour day. Reporting the real duration of each task is what keeps the analytics accurate, so there is never a reason to pad your numbers.
4. Confidentiality
Reports in this system contain client names, project names, and details of work performed. Treat all of it as confidential company and client information. Do not export, screenshot, forward, or otherwise share system content outside the company without authorization.
5. Monitoring
Actions taken in this system are logged and may be reviewed by administrators for security, compliance, and operational purposes. See section 4 of the Privacy Policy for what the log contains.
6. Availability
The system is provided as-is for internal use and may be unavailable at times due to maintenance, updates, or circumstances outside the company's control. Uninterrupted availability is not guaranteed.
7. Misuse
Misusing the system — including sharing credentials, attempting to access records outside your role, falsifying reports, or disclosing confidential content — may result in your access being suspended and in action under your employment contract and company policy.
8. Relationship to other agreements
These terms supplement — and do not replace — your employment contract and the company's policies. Where this system is concerned, they are governed by the laws of the Republic of the Philippines.
